Viinko’s Help Center

Student Planners

How do I add an assignment to my planner?

What does the number next to my assignment mean?

What are pre-assignment thoughts?

How do I add an assignment to my planner?

You can add assignments to your Viinko planner using a computer or the Viinko app.

On the computer:

Access here

On the app:

Access here

What should I put in the Activity Reminders box?

The Activity Reminders box is your space to write down any notes about this activity.

Some possible reminders include:

  • Location 🌄

  • Zoom/Google Hangout links 🔗

  • Participants 👩‍💼

  • Activity materials (notes, equipment, etc.) 📓

  • Topics (sports, religious, etc.) ⚽ 🛐

How should I choose working days?

Working Days are the days that you plan to work on an assignment.

Let’s say, for example, it’s Monday 📆 and you have an assignment due Wednesday 🏁

You are either going to work on this Assignment tonight (Monday), tomorrow (Tuesday), or if you are feeling bold maybe the morning it’s due (Wednesday). So you will pick one, two, or all three of those days to be your Working Days!

Now the assignment will show up under “Homework” on the days you choose.

As you’re looking at the Working Days calendar you may notice that some of the days are yellow (see below). This means those days already have 4 or more assignments scheduled. To avoid having a brain meltdown, we recommend trying to avoid yellow days when scheduling new homework assignments.

If you need to change your Working Days click Manage > Edit Homework. For example, let’s say you were on 🔥 and got everything done in one day when you thought it would take you three, you can update your Working Days by clicking Manage > Edit Homework.

What are post-assignment thoughts?

Post-Assignment Thoughts, similar to Pre-Assignment Thoughts, are your time to reflect on an assignment.

Are you 😃 😦 😕 or 😖 as you finish this assignment?

Do you feel stressed or relaxed? Accomplished or let down? Confused or clear? There is no thought too big or too small for your reflection and each insight will be used to help you build your organization skills.

Research has shown that the best way to build project management, organization and executive functioning skills is through repetition, consistency, and self reflection.

The assignment thoughts aim to provide the self reflection piece.

How do I change or update my schedule?

When you register for Viinko, send your schedule to contact@viinko.org and we will provide a Viinko-friendly format within 24 hours.

You can send us your schedule in any format you would like – excel, PDF, screenshot, handwritten notes on a napkin, they all work for us 😃

The data points we need for your schedule are:

1. Class name 🏫

2. Class start time ⏲️

3. Class end time ⏲️

4. Schedule rotation (i.e. Monday-Friday, 8 day rotation, bi-weekly, etc.) 🚨

5. Schedule start and end date (if you don’t provide any dates we will set the start date to today and the end date 6 months later) 📆

6. Any school closure days (especially if you’re on a rotation that varies around holidays. If this information isn’t included on your schedule it’s usually available on your school’s website) 🐥

7. Teacher names are optional, but we find it’s helpful to have this information in your planner! 🤸

You can change, update, replace, or edit your schedule at any time.

You can edit your schedule manually or send the updated schedule to contact@viinko.org and we will provide a Viinko-friendly format within 24 hours.

Once you receive your formatted schedule, you can upload it to you planner via Settings > Upload File.

What does the number next to my assignment mean?

Life happens and sometimes you don’t get to your homework. 🤷 That’s okay, but it’s important for you and your coach to know when homework days are missed so you can keep track of your work.

If you miss a homework assignment that assignment will move to the next day. 📆

Let’s say you plan to work on your History Paper Monday, Tuesday, and Wednesday, but you miss Monday. On Tuesday, you will now see History Paper with a 2 next to it, which signifies that this homework card represents 2 days worth of this assignment (Monday and Tuesday).

Let’s say you miss Monday and Tuesday, well now Wednesday will have a 3 next to it, which signifies that this homework card represents 3 days worth of this assignment (Monday, Tuesday, and Wednesday) – you get the idea. 😃

How do I add a link to my assignment?

When adding homework you can hyperlink 🔗 to any data source.

That way, when you go to complete your homework tomorrow, next week, or next month you can find the assignment in a matter of seconds ⏰

SITE SPECIFIC LINK HACKS 💻

Google Classroom:

Make sure you’re linking to the Google Classroom assignment description page, not a Google doc, which can sometimes have privacy issues

Sakai:

Click “link” in the top right hand corner of your assignment screen

Then click “Short URL”

Use the Short URL in your Viinko planner to get direct access to your assignment

What are pre-assignment thoughts?

Pre-Assignment Thoughts, similar to Post-Assignment Thoughts, are your time to reflect on an assignment.

Are you 😃 😦 😕 or 😖 going into this assignment?

Do you feel stressed or relaxed? Excited or dreading it? Confused or clear? There is no thought too big or too small for your reflection and each insight will help you build your organization skills.

Research has shown that the best way to build project management, organization and executive functioning skills is through repetition, consistency, and self reflection. Your assignment thoughts are part of the self reflection journey.

Coach Page

Best practices when using Viinko

How do I invite students to Viinko?

  

Walk me through “Current Work Days” on my Coach page

Best practices when using Viinko

Welcome to Viinko – we’re happy to have you and your students here.

First, if you have a specific question, shoot us a note! You can email us as contact@viinko.org or use the Intercom button in the lower right hand corner of your screen.

The Necessities… Consistency & Oversight

As a coach, the two most important things you can provide your student via Viinko are consistency and oversight.

In terms of consistency, it is important that you develop a schedule with your students and use Viinko to stick with it. While the ultimate goal is for your students to develop self-sufficiency, when they are beginning their organization journey they may need more support. If your student is supposed to update their Viinko planner every morning, be sure to use your coach page to check their planner – did they add homework? Update assignments? If not – send them a note via the message feature! Use your coach notes section to keep track of observations, concerns, and successes.

This is where the oversight comes in. Viinko enables you to easily see what’s on your student’s plate and how they’re planning to tackle it. Make sure you are keeping them on tracking by consistently monitoring and adding guidance and support as needed.

How do I invite students to Viinko?

Once you have set up your Coach Viinko page it’s time to invite your students! Follow the below steps to get your students on board:

1. Click the blue + arrow next to Your Students on the left hand side of your screen

2. Copy your personal access code from the box at the top of the page

3. Send your student’s an email with the registration link: https://app.viinko.org/register and your personal access code

You’ll also want to send your student’s schedules to the Viinko team at contact@viinko.org.

Walk me through "Current Work Days" on my Coach page

There’s a lot of information provided in the Current Work Days column within your coach page, let us break it down for you:

Working Days:

When you click on the above ^ icon, the days a student is scheduled to work on an assignment will expand. There are three options for Working Days – Completed, In Progress, or Late.

As you’ll see, these options are also color coded so you can easily tell if a student is on schedule or falling behind.

Let’s say Morgan has a history paper due on 10/09 and they plan to work on it 10/1, 10/3, 10/5, and 10/8.

By 10/4, they’ve complete the homework on 10/1 and 10/3, but haven’t yet gotten to 10/5 and 10/8. 10/1 and 10/3 will show as Complete and 10/5 and 10/8 will show as In Progress.

If, let’s say, Morgan loses steam at the end of the week and doesn’t do their homework on 10/8, that working day will move to 10/9, then 10/10, etc. until it is completed. Now, because the Working Day is past the assignment due date, the Working Day will show as “Late”.

Original Working Days:

The other notable icon in your “Current Work Days” column is the dual arrows. This signifies if the student’s Working Days have moved since the assignment was created.

Using the above example with Morgan, we noted that they lost steam and did not complete their homework on 10/8 so it moved to 10/9. In this instance, the dual arrow would appear and show you Morgan’s original schedule for this assignment.

Now, when you are reviewing your student’s planner and making sure everything is on track, you can see what the original plan was versus the reality of how your student completed the assignment.